Have you accidentally lost the original sale deed document? Are you worried as to what you should do now?
A copy of the deed can be obtained. However, it requires us to follow a systematic set of procedures. There are some steps that need to be undertaken sequentially to acquire the copy.
A copy of the deed can be obtained. However, it requires us to follow a systematic set of procedures. There are some steps that need to be undertaken sequentially to acquire the copy.
* File a regular police complain at the local police station about the loss of the deed.
* Issue a notice in a newspaper wherein the content talks about – The loss of the deed and asking for information from anyone in case anyone finds it.
* You need to then get in touch with the sub-registrar’s office in the relevant jurisdiction to obtain a certified copy of the original sale deed.
* A letter written requesting the copy needs to be submitted, along with the relevant Application Form 22.
* The application Form 22 needs to be filled in with all the relevant details. The form itself can be downloaded from the department website or alternately can be got from the sub-registrar’s office.
* The documents that need to be attached to the application include your identity proof, police complain and other old documents proving that the land is owned by you. This could include documents like ration card, Adhaar card, passport, electricity bill or water bill, or any official document that proves you resided and paid for the property.
* The sub-registrar’s department charges a nominal fee for the first 10 pages of the copy. Each subsequent page is charged separately on a per page basis.
* It is absolutely essential to keep all the papers: the police complain, the newspaper notice and the copy of the deal together.
* In case, you have lost documents like the Khata Certificate (relevant in Bangalore), etc then you need to apply to the revenue officer; again with proof of identity and of owning and paying for the property.
* In case, it is an apartment you could ask the builder to provide you the copy of allotment, receipts and letters and other legal document copies.
* There is a waiting period before legal documents or their copies are given. This is primarily to ensure greater security to both the government agency and the owner when it comes to important documents like these.
It is a long and tedious process to get these documents. There are private companies that provide this as a service for a fee, which could be leveraged in case you so desire.
Kanchana Dwarakanath
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